Privacy policy

1. About this Policy

1.1 This policy explains when and why we at the Club collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it.

1.2 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.

1.3 We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised to check our website,, regularly for any amendments (but amendments will not be made retrospectively).

1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner ( For the purposes of the GDPR we will be both the "controller" and the "processor" of all personal data we hold about you.

2. Who are we?

2.1 We are The Glasgow High School Club Limited and we can be contacted at This email address is being protected from spambots. You need JavaScript enabled to view it..

3. What information we collect and why

3.1 The type of information collected includes the name, address, telephone number and email address(es) of:-

(a) former pupil members of the Club;

(b) those persons with whom the Club is in regular contact;

(c) employees of the Club; and

(d) those members of the General Committee of the Club who are not also directors of the Club.

3.2 Bank account details and other financial details of employees of the Club.

3.3 The data specified above is held by the Club for the purpose of promoting the legitimate interests in the operation of the Club which interests include the ability to contact members with important and relevant information.

4. How we protect your personal data

4.1 We will not transfer your personal data without your consent.

4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse or unauthorised alteration or destruction.

4.3 We will notify you promptly in the event of any breach of your personal date which might expose you to serious risk.

5. Who else has access to the information you provide us?

5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law.

5.2 We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (eg. To print newsletters and send you mailings). We do this for the purpose of our legitimate interests in operating the Club and for performing our contract with you. However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.

6. How long do we keep your information?

6.1 We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as it is in the Club's legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. In relation to GDPR "process" has a wide meaning and includes storing or collecting or handling the data. If we decide that we are not entitled to do so, we will stop processing your personal data. In the case of data held on behalf of employees, we will retain this for as long as necessary to enable the Club to comply with legal obligations imposed on it by Revenue Scotland or HMRC, and only when such data no longer requires to be retained as aforesaid, said financial data will be securely destroyed.

7. Your rights

7.1 You have rights under the GDPR:-

(a) to access your personal data

(b) to be provided with information about how your personal data is processed

(c) to have your personal data corrected

(d) to have your personal data erased.

(e) to object to or restrict how your personal data is processed

(f) to have your personal data transferred to yourself or to another business in certain circumstances

7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:-

Tel: 0303 123 1113

Information Commissioner's Office

Wycliffe House

Water Lane




For more details, please address any questions, comments and requests regarding our data processing practices to our Secretary, Murdoch Beaton at Low Beaton Richmond LLP, 20 Renfield Street, Glasgow G2 5AP or email This email address is being protected from spambots. You need JavaScript enabled to view it..

8. Our obligations

8.1 To ensure that data is retained and, if necessary, processed, by the Club having lawful authority to do so, which involves the Club obtaining the consent of the person in respect of whom data is being retained and, if necessary, processed.

8.2 To perpetuate a data protection culture based on the principles of fair, open and honest data processing in a transparent privacy friendly way.

8.3 To ensure that the Club maintains a security centric stance mind-set.